JOB DETAILS:
About Vanguard Economics
Vanguard Economics Ltd, founded in 2015 in Kigali, is as an advisory and research firm dedicated to delivering high-quality socio-economic and strategic research services tailored to the African context. Based on the notion that “social change is not a project that one group of people carries out for the benefit of another”, our main strategic goal is to build the next generation of African researchers in our areas of expertise. Our clients include Governments, private firms, multilateral institutions, foundations, and NGOs. Read more about us: Here

About the Position
We are seeking a highly organized and proactive administrator to join our team. The administrator will be responsible for providing administrative support to ensure efficient operation of our office in Uganda. This role involves a wide range of administrative tasks and requires excellent organizational skills and attention to detail.

Key Responsibilities
• Manage office operations and procedures to ensure efficiency and compliance with the company policies.
• Oversee the maintenance of office facilities and equipment.

• Handle incoming and outgoing correspondence, including emails, phone calls and mail.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.

• Prepare and distribute meeting agendas, minutes and other relevant documentation.
• Maintain office supplies inventory and place orders as needed.

• Assist in the preparation of regularly scheduled reports.

• Develop and maintain a filing system for important and confidential company documents.
• Support the HR department with recruitment process and onboarding.
• Liaise with external partners, vendors, and service providers.

• Handle various such as data entry, photocopying, and scanning.

• Provide general support to visitors and act as the point of contact for internal external clients.

Qualifications
• Bachelor’s degree in Business Administration, or related field.
• A minimum of 4 years of experience as an Administrator, Administrative Assistant or any relevant administrative role.

• Good knowledge of MS Office (Word, Excel and PowerPoint)

Preferred Skills
• Excellent organizational and multitasking abilities.
• Strong attention to detail and problem solving skills.
• Excellent communication and interpersonal abilities.
• Strategic thinking and problem-solving mindset.
• Strong written and presentation skills.
• Creative and innovative mindset.

Experience
• Cultural awareness and sensitivity to navigate diverse business environments.
• Ability to work independently and in a team setting.
• Flexibility and adaptability to rapidly changing situations.

What We Offer
• Work with talented, diverse and motivated team members.
• Competitive salary and benefits package based on the labour market and candidate’s experience.
• Opportunities for professional growth and development.
• A chance to make a significant impact on financial inclusion within the African continent.
• Be part of the team that is addressing Socio-economic gaps through our projects.

How to Apply and Important Dates
• Fill your information by clicking on the apply for this job link. Keep your Resume to a maximum of 2 pages and a 1-page cover letter.
• Submission Deadline: June 20th, 2024

Job Location and Working Conditions
• This position will be based in Kampala, Uganda.
• Fast-paced, dynamic work requiring adaptability and resilience.