About the job

For our office in Jinja Uganda, we are currently looking to recruit a trustworthy and detailed-oriented person, to fill the role of Administrator. The Administrator is responsible for ensuring all administration is kept up to date. The ideal candidate has 3 years experience in a similar position, with proven experience in stock and asset management, computer management and working with manuals and procedures. In addition, the ideal candidate is able to ride a bicycle or has affinity with cycling, is comfortable in Jinja and surrounding areas. This job demands dedication, eye for detail and passion for perfectionism. We are looking for a person who has experience in: - Record keeping; - Administration; - Office Management

Record keeping

- Manage office petty cash

- Manage cash during events

- Process (and assist other staff in preparing) requisitions and advance liquidations following the signatory trail

- Reconcile daily, monthly and yearly transactions

- Assist in preparing monthly, quarterly and annual financial reports

- Manage records (including receipt book records) and receipts

Administration

- Keep track of stock and assets: monthly, quarterly and annual recording as per policy

- Maintain all registers

- Ensuring photo archive is up to date

- Prepare minutes of (staff) meetings

- Manage bookings

Office management

- Ensure computers are up and running, software is up to date, emails are active, user accounts are working

- Ensure drinking water is available always, lunch + dog food is available and recorded correctly

- Ensure office stationary is available

- Ensure utilities are paid timely

- Check if office and compound are neat and organised

- Check if phones are on and working

- Ensuring solar system is maintained according to policy

- Ensuring calendars are up to date

- Assist guests of Bikeventures accommodation and bike rental clients

The applicant must be/have:

- Diploma or Bachelor degree in accounting or finance

- A minimum of three years of paid experience in administration

- A proven ability maintain stock and inventory records

- Excellent eye for detail, perfect accuracy and perfect and consistent in spelling and layout

- Excellent interpersonal, verbal and written communications skills

- Experience with Quickbooks is an advantage

- Proficiency with office computer equipment and software

- A passion for cycling and conservation; must be able to ride a bicycle

Interviews will take place in Jinja, Uganda. Interested and qualified candidates should send: 1. their motivation letter, and 2. curriculum vitae (in format provided below) via info@coop-uganda.org with in subject line "application Administrator"

DEADLINE FOR APPLICATIONS: Sunday 14th April 2024. Only shortlisted candidates will be contacted. Travel costs to the interview venue for all candidates will not be reimbursed.

Curriculum vitae must include:

Personal information

Full names (as on national ID):

Date of birth:

Place of birth:

Gender:

Nationality:

Physical address:

Postal address:

Email address:

Phone number:

Academic qualifications

Name and address of institute:

Starting and ending date (month and year):

Level achieved:

Specialization if any:

Additional courses

Name and address of institute:

Starting and ending date (month and year):

Level achieved:

Specialization if any:

Paid work experience

Starting and ending date (month and year):

Hours per week:

Employer:

Sector:

Location:

Designation:

Job description:

Relevant volunteer experience

Starting and ending date (month and year):

Hours per week:

Employer:

Sector:

Location:

Designation:

Job description:

Languages

Fair:

Excellent:

Software knowledge

Fair:

Excellent:

References

Name:

Email address:

Phone number:

How do you know each other: