Job Description

The Administrative Support Volunteer will act as the liaison staff or point of contact for all staff in the field to provide administrative support in coordinating paper-works submitted to Kampala for review and approval. Main duties include receiving documents and taking them to responsible offices to solicit reviews or approval and routing the documents by shuttles including through email to point of origin. Our ideal candidate also has working knowledge of office equipment and office management tools.

Duties and Responsibilities

• Receive documents and take them for signing.
• Dispatch documents to last mile destination through shuttles or emails.
• Maintain good documentation logs (incoming and outgoing) and ensure effective communication with end-users.
• Communicate to all staff submitting documentations to Kampala on a regular basis and providing updates.
• Perform other relevant duties as assigned (of a similar nature or related and in the interest of the organization). 

Qualifications

• Diploma in Business Administration/Finance or Information/Office Management.
• 2 years of relevant professional experience in documentation management and administration.
• Previous experience working with an international NGO in a cross-cultural setting, preferably with a large project.
• Data and Information integrity is a MUST.
• Proficiency in English (spoken and written)
• Documentalist/archivist.
• Skills in the area of e-documentation.
• Remains productive when under pressure.
• Works collaboratively with team members to achieve results.
• Relates and works well with people of different cultures, gender and backgrounds.
• Flexibility and prepared to work additional hours.
• Strong and fast computer skills (primarily Word, Excel, and outlook).
• Prior experience as an administrator.

Please note:

• This position is open to only Ugandan nationals.

IRC workers must adhere to the values and principles outlined in the IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.