JOB DETAILS:

Job Summary

Responsible for the coordination of all administrative and logistical arrangement of the Project Management Unit. Record minutes of meetings and provide any secretarial services for the efficient and effective running of the office

Roles    & Responsibilities

• Manage the day-to-day operations of the office, including scheduling meetings and appointments, organizing files, and handling correspondence.
• Organize and maintain the office filing system, including electronic and hard copy documents.
• Assist in Planning and organizing events and submit reports accordingly.
• Coordinate travel arrangements for executives and handle related logistics.
• Supervise driver, office assistant, and cleaner • Managing office imprest.
• Maintains Front Desk, receive phone calls and direct visitors.
• Manage inventory of office supplies and equipment and order new supplies as needed
• Ensures all utilities (Water, Power, cleaning services, staff refreshments, toiletries, garbage collection etc.) are in place and sufficient to support overall office functioning
• Any other duties delegated by his/her supervisor.

Person specifications:

• Diploma in Public Administration, Business Administration, Procurement, Human resource management.
• Knowledge of Accounting and human resource management is an added advantage.
• Minimum of 5 years of office administration experience, preferably with an NGO.
• Computer literacy is an added advantage.
• Strong communication skills, both written and verbal
• Good interpersonal skills with the ability to build strong relationships
• Should have high integrity.
• Ability to multitask and prioritize own workload
• Time conscious and self-motivated.
• Should have good customer care and public relations.