Job Title:  Administrative & Finance Assistant  

Organisation: African Development Bank

Duty Station:  Kampala, Uganda

About Organisation:

The African Development Bank Group (AfDB, also known as BAD in French) is a multilateral development finance institution, headquartered in Abidjan, Ivory Coast since September 2014. The AfDB is a financial provider to African governments and private companies investing in the regional member countries (RMC). The AfDB was founded in 1964 by the Organisation of African Unity, which is the predecessor of the African Union.

Job Summary:   Under the overall administrative authority of the Country Manager the Administrative and Finance Assistant, will among others: undertake to implement the administrative services including accounting and budgeting, human resources activities and supervision of the use of office facilities and resources. He/she will carry out the office’s administrative activities, effective recording, controlling and management of Bank resources, keeping with the Bank’s policies and guidelines.

Key Duties and Responsibilities:   Under the Supervision of the Country Manager, the Administrative & Finance Assistant will perform the following:

• Participate in the preparation of the administrative and capital budgets in compliance with the schedule set by the Budget Department at Headquarters.
• Monitor expenditures in accordance with the Bank’s internal control rules and procedures and prepare periodic reports and where appropriate propose revisions.
• Implement financial management and reporting procedures and controls to improve service efficiencies, identify savings and promote the efficient use of resources.
• Participate in the procurement of goods and services and management of property and equipment in accordance with Bank rules and procedures.
• Prepare and monitor service providers’ contracts.
• Undertake sound stock keeping for office supplies and maintain inventory records and a fixed asset register of Bank property and equipment.
• Participate in the processing of mission expenditure and advances.
• Prepare and follow up the refund of taxes paid by the Bank from the Government and the requests for tax exemptions, long stay visas, diplomatic and international organization cards and registration of the Bank’s vehicles and staff members.
• Handle and follow up the processing of visa applications for official missions and all other Bank official documents.
• Cordinate the staff members responsible for airport arrival and departure, Hotel bookings, visa and diplomatic handling formalities for Executive Directors and Governors, and all other personalities invited by the Country Office.
• Any other duties as may be assigned by the Country Manager.

• Hold a minimum of a bachelor’s degree or its equivalent in accounting, Finance, Audit or Administration or a related field;
• Minimum of five (5) years of relevant experience including three (3) years in an accounting firm or in business organizations;
• Proof of citizenship or evidence of permanent residency or work authorization in Uganda.
• Membership to an internationally recognized professional accounting body (CA, CPA, ACCA) will be an advantage.
• Proven ability to work effectively in a team-oriented, multi-cultural environment, to function effectively as a member of various groups and to deliver under pressure.
• Knowledge and experience in administration, financial accounting and the full range of support services, with a high level of consistent performance.
• Good written and oral skills in French or English with a good working knowledge of the other language
• Competence in the use of Bank standard software (Word, Excel, PowerPoint and Access). Knowledge of SAP is an added advantage.

NB: THIS POSITION DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS. THE POST HOLDER WILL BE CONSIDERED A SHORT TERM STAFF (local staff).