Reports to: Administration, Finance and Logistics Coordinator (AFLC)

Duration: 3 months

Type of contract: Temporary – fixed term

Expected starting date: 16 th September 2024

1. About ASF

Avocats Sans Frontières (ASF) is a development aid non-governmental organization whose work focuses on giving access to justice and protecting the fundamental rights of all people with a focus on most marginalized groups.

ASF is looking nationally for a suitably qualified candidate to support the position of AFL Officer for three (3) months within the Administrative, Finance and Logistics Department (AFL) to be based in the Kampala office.

2. Main objectives

Under the supervision of the AFL Coordinator, the AFL Officer is tasked with the control and implementation of all administrative, financial and logistics policies and procedures for ASF in East Africa.

3. Roles and responsibilities

Capacity reinforcement

• Ensure that the ASF team and program implementation partners are familiar with the donor’s & ASF’s financial and administrative procedures and policies and apply them;
• Assess any need for capacity building and organize any required training that regards ASF financial management and compliance.

Accountancy management

• Control the financial reports and the supporting documents submitted on a quarterly basis by the partners and transfer them into ASF accounting system (BOB);
• Conduct regular review of all accounting journals and documents programs for correctness and ensure all are uploaded into the ASF accounting system on time;
• Review of all monthly staff and operational advances to employees and ensure that all expenses reports from operational advances are duly uploaded on BOB and our internal serve;
• Supporting in preparing accounting files to be shipped to Brussels office;
• Adhere to all the month end closer procedures and ensure all are followed on time;

Treasury management

• Review the treasury requests of the partners and ensure timely funds transfers to the partners for proper project needs.

Budget and finance management

• Analyze the budget follow-up of the programs and provide regular reporting to the AFL Coordinator;
• Help in controlling multi-currency and multi-donor budgets;
• Prepare budgetary amendments to partners budgets;
• Responsible for managing partners financial reporting tool making sure it is well updated.

Administration management

• Timely filing of NSSF, WHT, LST and PAYE returns;

Logistics management

• Together with AFL Coordinator, prepare open call for tender to contract suppliers’ goods and services used on routine basis;
• Ensure and organize all the data transfers from partners to ASF;
• Liaise with the Logistics Assistant to update the assets inventory for Uganda office;
• Any other duties that will be assigned by supervisor from time to time.

4. Profile

Degree

• BA in Accounting/Financial Management, Business Administration, Bachelor of Commerce, or any related course.

Experience

• Minimum of 5 years of experience in financial management;
• At least 2 years in a similar role preferably with an NGO;
• Experience in Logistics and administration is an asset.

Knowledge and skills

• Financial/Accountancy management is key;
• IT: High level of computer literacy (knowledge of well-known NGO accounting software, advanced Excel, Word);
• Excellent interpersonal skills and multitasking capacity; Language: English required, working knowledge of French is an advantage;
• Desire to take on new challenges;
• Motivation to integrate a multicultural and international organization.