Administrative Assistant/ Secretary (3)

at Goodman International Ltd
Location Kampala, Uganda
Date Posted December 10, 2019
Category Administration
Pharmacy
Secretary
Job Type Full-time
Currency UGX

Description

About US:

Goodman International Limited is a Pharmaceutical Company based in Kampala – Uganda, dealing in Importation and Distribution of Human and Veterinary Medicines, Agent & Local Technical Representative (LTR) for several Manufacturers from Europe and Middle East.

Key Duties and Responsibilities:

  • To keep proper records of the all office files.
  • To keep all office information secretive as required of a secretary.
  • Prioritizing director’s incoming workloads and handling all correspondences.
  • Organizing travels and making bookings of hotel, transport, air tickets of any staff traveling out or any visitor received by the Organisation.
  • To draft, type, fax or email correspondence to their desired destinations for the company at large.
  • You will be responsible for the office equipment such as the telephone, fax machine, copier, computers, scanners and typewriters and ensure that they are strictly used on official basis only.
  • Maintaining technical knowledge by attending educational workshops and by reading secretarial publications.
  • Providing historical references using the filing system whenever any history asked to be presented for official use.
  • To ensure that the post office box is checked on a weekly basis for mails or any communication.
  • You are In-charge of office stationery, make LPOs and present them to the Chairman/ Managing Director’s or the Director’s office for approval.
  • To carry out all company filing as assigned to you by management.
  • Maintain stationary supplies and verifying what goes out and comes in the stationary.
  • To keep proper records of all company documents especially those assigned to you by you line manager.
  • To arrange incoming and outgoing appointments of directors or managers and taking messages on behalf of the Organisation.
  • To monitor, maintain and keep track of all service providers’ files such as telephone service provider, internet service providers etc.
  • To perform any other duties assigned to you by management

Qualifications, Skills and Experience:

  • Academic Qualifications - Degree in a Business related Course from a recognized Institution.
  • Two years of working experience in a Secretariat or Administrative Position.
  • Good interpersonal and communication skills.
  • Should be Smart, Active, Motivated and ready to learn.
  • Should be a computer literate with excellent command of Microsoft Office, MS Word, Excel, and Access & Power point.
  • Able to work independently as well as in a team.
  • Should have good marketing, presentation, negotiation skills with a demonstration of initiative.
  • Should preferably be below 35 Years.

Applying Instructions

All candidates should send their applications addressed to the Human Resource Manager via Email to: recruitment2019.goodman@gmail.com  with the following;

  • Cover letter
  • Resume
  • Scanned Copy of your recent Passport size photo
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