JOB DETAILS:
Overview:
• Pathfinder International is implementing a five-year Family Planning Activity (FPA) by the United States Agency for International Development (USAID). As a lead implementing agency, Pathfinder with partners will play a catalytic role in increasing access to modern contraception and reducing the unmet need for voluntary family planning services in Uganda.

Intermediate Result Areas:
• The FPA’s three Intermediate Result areas (IRs) are; Uganda leadership and coordination strengthened to support FPA; Positive social norms and behaviors enhanced to improve healthy timing and spacing of pregnancies; and access to quality FP increased!; will be implemented in 11 districts with three cluster offices in Masindi covering Kiryandongo, Bulissa and Kyankwanzi; Fortportal Cluster covering Kyegegwa, Kyenjojo, Kibale, Ntoroko, and Bundibugyo; Masaka Cluster covering Gomba and Rakai districts with head office in Kampala overseeing all but covering Butambala. We are currently seeking a highly motivated individual for the following position:

Administrative Assistant:
Based in: Hoima

Key accountabilities:
• This position is responsible for a variety of finance and general administration duties that support the finance and administration function. Answers phone calls, schedules meetings and supports visitors. Carries out administrative duties such as filing, typing, copying, binding, scanning etc. Completes operational requirements by scheduling and assigning administrative projects and expediting work results. Receive and sort mail and deliveries; keep records of outgoing letters and ensure use of the delivery book and dispatch outgoing pouches to other PI field offices. Manage the office stores and ensure all necessary office supplies are available (stationaries, kitchen and cleaning items). Manage the meeting room(s) booking log. Support all Drivers in transport coordination by placing calls to staff and to drivers and communicating status. In close supervision of Office Assistant ensure office cleanliness is maintained. Performing any other duty assigned by supervisor.

Minimum Requirements:
• Minimum of a Degree in Business Management or any related field. Minimum of five years relevant work experience preferably in administration and operations. Preference will be given to those with considerable working experience in INGOs. Excellent interpersonal and communication skills and ability to relate to people of diverse backgrounds. Ability to work well with others. Ability to represent Pathfinder to visitors. Good organizational and planning skills. Ability to professionally handle stressful and difficult situations. Competence in Microsoft Excel, Word, Power Point and Outlook.

• Candidates who meet the above requirements should send a cover letter indicating the job title in the subject line to the Human Resources Manager USAID/Uganda Family Planning Activity(FPA) and a detailed CV indicating expected gross salary, telephone contacts and three of the most recent referees; preferably supervisors to ugandajobs@pathfinder.org.