Job Title:   Administrative Assistant (2 Jobs)

Organisation: Uganda AIDS Commission (UAC)

Duty Station:  Kampala, Uganda

Reports to: Zonal Coordinator

About US:

Uganda AIDS Commission (UAC) was established in 1992 by an Act of Parliament (Cap 208) and is under the Office of the President of the Republic of Uganda. The Act provides for the Commission to Oversee, Plan and Coordinate AIDS Prevention and Control activities throughout Uganda.

Job Summary:   To provide administrative support to ensure efficient operation of the office.

Key Duties and Responsibilities:

• Maintain computer and manual filing systems and storage of files, documents and other related correspondences.
• Facilitate communication and information sharing between the secretariat and the Zone.
• Organize and schedule meetings, field visits, capacity building activities, UAC advocacy events and other HIV/AIDS related activities at Zonal Level.
• Receive, record and route all incoming and outgoing correspondences.
• Document both confidential and routine correspondence and activities.
• Disseminate HIV/AIDS messages and information at Zonal, Local Government, and community level.
• Manage the provision of logistical supplies at the Zonal Office.
• Take accurate minutes of meetings, document or rappotuer at zonal meetings, events.
• Produce monthly Progress Reports on HIV/AIDS using the UAC Reporting tools.

Qualifications, Skills and Experience:

Qualifications:

• Bachelor of Office Management and Secretarial Studies or Bachelor of Secretarial Studies, Bachelor of Information & Administrative Management or Bachelor of Arts in Public Administration & Management.
• Proficiency in Computer Packages; MS Word, MS Excel, MS PowerPoint

Experience:

• 3 Years’ experience as an Administrative Assistant in a reputable organization

Competences:

• Effective communication skills
• Confidentiality
• Document and information management
• Application of relevant document and information management packages
• Team work and interpersonal Relations
• Planning, organizing and coordinating
• Ethics and integrity

All applications indicating the title of the position being applied for should be addressed to the Director General, Uganda AIDS Commission, Plot 1-3 Salim Bay Road Ntinda, P.O Box 10779, Kampala or sent by mail to recruitment@uac.go.ug

Applicants should attach the following to their applications

• Letter expressing interest
• Detailed curriculum vitae with names, addresses, and phone contacts of three professional referees
• Copies of relevant academic/professional certificates
• Copies of previous appointments letters or contract agreements. Any period of employment not backed up by a letter shall not be considered as relevant experience
• Copy of National Identity Card

NB: Only shortlisted candidates will be contacted and will be required to present your original Academic Transcripts, Certificates and National Identity Card during interviews. UAC is an equal opportunities employer.