Administrative Assistant
| Location | Kampala, Uganda |
| Date Posted | June 3, 2024 |
| Category |
Administration
Management |
| Job Type |
Full-time
|
| Currency | UGX |
Description
Job Summary
We are looking for a master multitasker with excellent communication skills and an upbeat attitude Administrative Assistant. Ideal candidates should be able to: Assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail.
- Minimum Qualification: Diploma
- Experience Level: Mid level
- Experience Length: 3 years
Job Description/Requirements
DUTIES AND RESPONSIBILITIES:
1. Assist in the coordination of administrative functions, including budget, personnel, meetings, and clerical duties
2. Review and maintain written and computer files, plus conduct data entry
3. Maintain complete stock of all office supplies and accuracy of inventory
4. Providing real-time scheduling support by booking appointments and preventing conflicts
5. Maintain the front desk and verify that orders are placed as necessary to ensure necessary supplies are available at all times
6. Direct clients to the appropriate departments
7. Submit and reconcile expense reports
8. Coordinate and schedule meetings and conferences
9. Provide recommendations according to customer needs or preferences
10. Implement clerical duties and administrative processes
11. Maintain up-to-date employee holiday records.
REQUIREMENTS:
1. Associate’s Degree in a related field
2. At least 2 years of experience in the field or in a related area
3. Knowledge of office management systems and procedures
4. Understanding of Microsoft Office and/or Google Workspace
5. Ability to write persuasively.