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Administration Officer

at Rapid Rescue Health Care Uganda Ltd
Location Kampala, Uganda
Date Posted July 14, 2025
Category Administration
Management
Job Type Full-time
Currency UGX

Description

Job Summary

As the Administrator, you play a vital role in supporting the administrative functions of the company, ensuring efficient operations and facilitating communication between staff and external stakeholders. Your responsibilities encompass a wide range of administrative tasks, requiring strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

  • Minimum Qualification : Bachelors
  • Experience Level : Entry level
  • Experience Length : 2 years

Job Description/Requirements

Reports to: Company Directors

Job Description:

Overview: As the Administrator, you play a vital role in supporting the administrative functions of the company, ensuring efficient operations and facilitating communication between staff and external stakeholders. Your responsibilities encompass a wide range of administrative tasks, requiring strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

Responsibilities:

  • Answer and make follow-up phone calls to clients and other stakeholders, as well as respond to inquiries promptly and courteously.
  • Ensuring that the Dispatch board is dispatched with the crew of the day ( driver, nurse, and or doctor ) daily.
  • Ensure that the company’s social media profile is updated promptly.
  • Carry out any secretarial duties as may be assigned by the directors.
  • Participate in the business development of the company as shared by management.
  • Ensure that there is a written handover to the approved to the designated staff after a shift has ended.
  • Manage email correspondence and route messages to appropriate staff members.
  • Coordinate meetings, appointments, and events, including scheduling, sending reminders, and preparing meeting materials.

Qualifications:

  • A Bachelor’s Degree in Business Administration or its equivalent from a reputable university.
  • 2 years of experience in an administrative support role, preferably in a medical setting, is an added advantage.
  • Proficiency in computer skills, including Microsoft Office Suite (Word, Excel, Outlook).
  • Excellent communication and interpersonal skills, with a customer service-oriented approach.
  • Strong organizational skills and attention to detail, with the ability to prioritize tasks effectively.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Strong assessment, decision-making making and problem-solving skills.
  • Exceptional communication skills
  • Flexibility and adaptability to work in a dynamic and fast-paced environment.
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