Job Title: Administration Officer

Organisation: African Women Rising

Duty Station: Gulu, Uganda

About Organisation:

African Women Rising was founded in 2006 to empower women affected by war with the tools to rise out of extreme poverty. Rooted in the conviction that women should be active stakeholders in defining their own development strategies, African Women Rising builds on initiatives that the women themselves have started.

Job Summary: The Administration and Accounting Officer will work closely with the Senior Admin Officer to streamline effective administrative including: procurement and logistics, filing, and accounting processes. The successful person in this role should be a highly motivated person with readiness to learn and adapt to circumstances as and when they arise. The person should be able to independently perform assigned tasks and bring ideas to implementation as well as ability to multi-task, prioritize, problem solve and keen attention to details. The person should have an interest and ability to work in remote environments. An awareness of and sensitivity to culture and local traditions is critical.

The Administration Officer will provide Administrative, Accounting, Procurement, and Logistics support.

Key Duties and Responsibilities:

Administration

• Provide office support services for the management of office reception, receive, and attend to visitors and direct them as appropriate.
• Attending to all incoming and outgoing office telephone calls to ensure office telephones are used appropriately.
• Monitor and control office supplies and consumables and ensure that proper records are maintained.
• Maintain and update fixed asset register and carry regular asset verification exercise.
• Support establishment, and maintenance of a filing system and ensure all financial and administrative documents are properly filed.
• Prepare procurement requests for goods and services.
• Provide administrative support during trainings, workshops, and meetings

Finance

• Ensure timely preparation and processing of payments by ensuring that all payments are reasonable and, allocated to the project and ensuring the payments are adequately supported.
• Manage petty cash and petty cash transactions in line with AWR policies and guidelines.
• Work with Senior Administration officer and Finance Officer to address all report review comments including providing feedback for missing vouchers and outstanding information following review of payment documentation.
• Work with the Senior Admin Officer to maintain close coordination with AWR program staff on financial matters and advise them, as appropriate, on matters requiring their attention.

Qualifications, Skills and Experience:

• Bachelor’s degree in B.COM, BBA, and/or any other relevant field,
• At least two years of experience in administration and accounting with an NGO
• Excellent verbal, written, interpersonal, and presentation skills in English Excellent skills and a proven ability to establish and maintain interpersonal and professional relationships.
• Knowledge of MS office packages like Excel, Word, and PowerPoint is desired.

Interested applicants who meet the above requirements should address their application letters clearly including their CV’s, 3 reference contacts and daytime telephone contacts to;

The Human Resources Officer AWR either by hand to the AWR Head Office, P.O Box 1374, Gulu District or by email to awr@africanwomenrising.org

NB: Female candidates are encouraged to apply. Due to the large number of inquiries we receive, only candidates who have met the required experience & qualifications for this position will be contacted.