JOB DETAILS:

To provide support to the entire BUBL through day-to-day Administration work/requirements including implementing a transparent Administration system in accordance to the organization policies and procedures for efficient and effective delivery of good and related services to all BUBL staff and other stakeholders.

MAIN JOB RESPONSIBILITIES

• • Carry out and coordinate the Administration activities in an efficient and cost-effective manner.
  • Track and record the utilization and condition of BUBL assets, including vehicles, generators and other equipment, ensuring proper handling and compliance with policy.
  • Follow and apply Brac Uganda Bank policies and procedures in all administrative tasks.
  • Monitor fuel consumption for vehicles, maintain fuel usage records and prepare periodic fuel reports to support cost control and efficiency.
  • Work with the Administration Supervisor and Branches teams to track the commencement and expiry of the tenancy agreement at all Brac Uganda Bank Ltd
  • CI/Satellites branches and work with procurement and logistics department to ascertain renewal of tenancy agreement in a timely manner
  • Support the Administration unit in maintaining a ‘Satisfactory/Acceptable’ audit rating by carrying out regular self-assessments, keeping proper documentation and promptly addressing audit exceptions under the guidance of the supervisor.
  • Close the Unit, Branch Audit, Compliance, Risk and BOU findings within the stipulated timelines.
  • Maintain accurate stock records and stock registers according to the policy.
  • Monitor stock levels and raise requests for timely replenishment.
  • Receive supplies from vendors, check for quality and quantity against purchase orders.
  • Issue supplies to different branches and departments as per approved requests.
  • Maintain proper documentation of received and issued items.
  • Update inventory records and generate periodic reports on stock usage and balances.
  • Work with the procurement team to track deliveries and resolve supply related issues.
  • Report any discrepancies or damages to management for corrective action.
  • Oversee the proper handling, safe storage and safeguarding of supplies to minimize risks of damage, loss or misuse.

REQUIRED QUALIFICATIONS AND SKILLS

• Bachelor’s degree in business administration, Supply Chain Management, Procurement and Logistics Management and or related field.
• At least a minimum of 2 years’ working experience in a similar role and busy environment.
• Any professional qualification in Administration/Procurement or any related Post Graduate Course is an added advantage.

KNOWLEDGE, SKILLS & COMPETENCES 

• Service oriented person
• Good analytical skills and pay attention to details
• Time Management skills
• Demonstrate high level of customer care
• Ability to multitask
• Coordination skills
• Good communication and Interpersonal Skills.
• Good leadership skills
• Strong vendor management and negotiation skills.
• Budgeting and project management experience.