Terms of Reference for recruitment of Staff for Good Neighbors International Uganda

About us

Good Neighbors is an international humanitarian and development Non-Governmental Organization in General Consultative status with the (UNECOSOC) United Nations Economic and Social Council. Established 1991 in South Korea, the organization currently conducts missions around the world to improve quality of life and education standards, as well as to provide aid in areas of civil unrest or natural disaster. In order to develop and achieve the NGO objectives, Good Neighbors International Uganda is seeking to recruit the following employees:

Reports to: Country Director

Location: Head Office

Contract: May-December 2025 (3month probation and Renewable based on the evaluation)

Purpose

Admin Manager will support and manage day-to-day Administrative operations in line with Good Neighbors practices, ensuring the effective running of the office, and supporting colleagues to ensure programmes are delivered efficiently and generate impact aligning with the organization’s policies and guidelines. The Admin Manager will undertake the following tasks and responsibilities.

Accountability & Responsibilities: (Admin Manager )

Admin-Manager Responsibilities:

• Supervising day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees, taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and all equipment is working and properly maintained.
• Working with an accounting and management team to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences,interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building new and expanding existing skills by engaging in educational opportunities.
• Ensures the filing of returns to all the Government regulatory bodies
• Ensure the smooth and adequate flow of information within the company
• Ensuring compliance with the government and Good Neighbors
• Managing logistics and procurement
• Monitoring, evaluating, spot checking, and auditing on the performance of staff and teams
• Conducting disciplinary action when necessary
• Managing and operating various committees
• Managing support staff activities
• Managing organization’s assets and logbooks
• Communicating with stakeholders and headquarters and submit donor’s requirements and reports in timely manner

Qualifications:

• Bachelor’s degree in a relevant field of; Business, Administration, Commerce,Entrepreneurship, Business Studies, Economics, Procurement and Logistics Management, Human resources, Organization’s development (Master’s degree in a relevant field is an added advantage) is also an added advantage
• Fluent written and spoken command of the English and local languages are an added advantage (Luganda).

Experience

• Minimum 10 years of full-time paid professional experience in managing day-to-day Administrative operations in line with Good Neighbors practices, ensuring the effective running of the office, and supporting colleagues to ensure programmes are delivered efficiently generate impact.
• Excellent organizational, interpersonal, and communication skills.
• Familiarity with SNS and Microsoft Office package.
• Previous work experience in the development work, preferably with international development partners, government, and non-government agencies.

Abilities and skills

• Ability to work efficiently in a multi-cultural environment with team spirit
• Ability to prioritize tasks and multi-task under tight deadlines in a fast-paced work environment
• Ability to adapt and exercise flexibility to changing situations and complete the necessary office administrative tasks.
• Knowledge of Uganda taxation and registration including payroll taxes, VAT, WHT and corporation tax.
• Excellent IT skills with good experience of operating computer-based documentation and data & information management. Competent to advanced level in Microsoft Excel.
• Willingness and ability to take the initiative not only in identifying problems but also in suggesting and implementing solutions.
• An eye for detail and a concern for accuracy, together with the ability to keep sight of the broader picture.
• Being collaborative, proactive, ethical, transparent, responsible, flexible and open
• Ability to work independently and collaboratively in a team environment.
• Attention to detail and a commitment to producing high-quality work.
• Demonstrate commitment to promoting transparency and accountability.

Values.

• We value respect for human rights, transparency, professionalism and continuous improvement, accountability, and collaboration.

Benefits.

• Attractive salary and employee benefits including health insurance, annual leave, etc.

Work environment

• Multi-cultural and highly monitored environment, beneficiaries and stakeholders from all walks of life, exposure to delivery of skills in computer.

Core Competencies

• Professionalism
• Accountability
• Continuous Improvement
• Planning and Organizing
• Time Management Skills and Punctuality
• Results Focus
• Teamwork
• Communication