JOB DETAILS:

ROLE PURPOSE:

Under the director supervision of Finance and Admin Officer, the Office Admin Assistant completes

clerical and administrative tasks. S/he will welcome, direct and interact with Visitors, coordinate office meetings and appointments, maintain staff welfare and other clerical duties

WORKING ENVIRONMENT:

YSAT works in remote refugee hosting areas in Uganda with 3 field offices, 5 refugee settlements, approximately 58 staff and annual budget of 1.5 million USD / anum. The staff will be based in Rhino Camp and Pakelle during working days returning to town on Fridays where applicable.

Duties and Responsibilities

• • Coordinate meetings and appointments throughout the various offices and between employees with clients to ensure efficiency and maintain compliance
  • Manage Agendas, meeting room schedules, travel plans and appointments for upper management
  • Manage emails, letters, packages, phone calls and other forms of office correspondences
  • Support bookkeeping and budgeting procedures for the organization i.e. tracking invoices and all requisitions to ensure all books are up to date
  • Create and update records for financial, personnel and other data relevant for reporting e.g payroll, timesheets and Salary requisitions
  • Make purchase/requisitions for office supplies like furniture, utilities, consumables, and other necessary equipment that facilitates office running
  • Track and replace office supplies as necessary to avoids interruptions in standard front office procedures
  • Prepare reports and present proposals for administrative needs and present as needed
  • Assist Teams whenever there is an opportunity to do so
  • Hand any other assignment as shall be deemed fit to your office

Desired qualifications

- At least a diploma/A, 0 level certificate or equivalent

- Knowledge of local languages Arabic, Lugbara/Madi,

- Fluent in English

- Proactiveness

- Attention to details

- Punctuality