JOB DETAILS:

Job Summary: The Accounts Assistant is responsible for supporting daily accounting and finance operations at Ruko Milk Factory. This role involves maintaining accurate financial records, processing transactions, assisting with reconciliations, and ensuring timely reporting to the accountant. The position requires attention to detail, integrity, and basic knowledge of accounting principles to support compliance, efficiency, and accuracy in the company’s financial systems.

Key Duties and Responsibilities:

Financial Data Entry and Record Keeping

• Record daily financial transactions including payments, receipts, and journal entries.
• Maintain accurate and up-to-date ledgers, invoices, and supporting documentation.
• Assist in preparing payment vouchers, bank deposits, and petty cash records.
• File and organize accounting documents systematically for easy retrieval.

Accounts Payable and Receivable Support

• Assist in processing supplier invoices, verifying supporting documents, and preparing payment schedules.
• Record customer receipts and reconcile them against sales invoices.
• Follow up on outstanding balances and ensure timely settlements.

Bank and Cash Reconciliation

• Assist in preparing bank reconciliations on a weekly and monthly basis.
• Record and reconcile petty cash transactions.
• Report any variances or discrepancies to the accountant promptly.

Inventory and Cost Tracking Assistance

• Support in reconciling store and production inventory records with the accounts department.
• Monitor and record daily milk collections, packaging materials, and consumables usage reports.
• Assist in verifying stock counts and reporting discrepancies.

Tax and Statutory Compliance Support

• Assist in preparing NSSF, PAYE, and URA schedules for review by the accountant.
• Ensure all statutory files and supporting documentation are complete and properly archived.
• Maintain confidentiality and compliance with company financial policies.

Reporting and Administrative Support

• Prepare daily or weekly accounting summaries for management review.
• Support in preparing monthly financial reports and audit schedules.
• Provide administrative assistance to the Accountant and Finance team when required.

Qualifications, Skills and Experience:

• Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 2–3 years of experience in accounting or finance operations, preferably in a manufacturing or FMCG environment.
• Basic understanding of accounting principles, bookkeeping, and financial documentation.
• Proficiency in Microsoft Excel and accounting software (e.g., Tally, QuickBooks, or ERP systems).

Knowledge, Skills, and Abilities

• • Strong numerical accuracy and attention to detail.
  • Good organizational and record-keeping skills.
  • Ability to work under minimal supervision and meet deadlines.
  • Integrity, confidentiality, and professionalism in handling financial data.
  • Good interpersonal and communication skills.

Key Performance Indicators (KPIs)

• Accuracy and timeliness of financial data entry.
• Timely reconciliation of bank and petty cash accounts.
• Accuracy in accounts payable and receivable processing.
• Compliance with financial procedures and documentation standards.
• Timely submission of financial reports and schedules.
• Minimal errors or discrepancies in accounting records.

Interested candidates who meet the above requirements are invited to submit their applications clearly indicating the position applied

Each application should include:

• A Cover Letter
• An updated Curriculum Vitae (CV)
• Copies of relevant academic and professional certificates

All the above documents must be combined into one (1) PDF file before submission.

Applications should be addressed to:

The Human Resource Manager

Ruko Establishments Limited

Note:

• Please note that shortlisting will be done on a rolling basis — the earlier you apply, the higher your chances of being considered.
• Only shortlisted candidates will be contacted.
• Application Link: https://docs.google.com/forms/d/e/1FAIpQLSeSGk0CcZ6TDG3z3W1pV2feR12E3lmyZwLsinS