JOB DETAILS:

Accountant and Administrator at Jolis ICT Academy

Jolis ICT Academy is looking for a meticulous and dependable Accountant and Administrator to oversee day-to-day financial operations and support administrative functions essential for delivering exceptional ICT training and services. This dual-role position requires a highly organized individual with a strong grasp of accounting practices and a proactive approach to administrative coordination.

Key Responsibilities

Accounting Duties

• Maintain accurate financial records, including income, expenditures, and budgeting
• Prepare monthly, quarterly, and annual financial reports
• Reconcile bank statements and manage petty cash
• Process payments, invoices, and payroll with diligence
• Monitor financial transactions related to student tuition, software service payments, and vendor contracts
• Ensure compliance with financial regulations and internal policies

Administrative Duties

• Support admission processes, maintain student records, and manage documentation
• Coordinate staff schedules, meetings, and training sessions
• Manage inventory of office supplies and academy resources
• Liaise with internal departments to ensure operational efficiency
• Maintain organized filing systems and digital records
• Assist with event coordination, communications, and general office management

The Accountant and Administrator at Jolis ICT Academy will play a pivotal role in ensuring the smooth operation of both financial and administrative functions. The ideal candidate will be instrumental in supporting the academy’s mission to provide top-tier ICT education by maintaining financial integrity and streamlining administrative processes.

• Financial Management: Oversee all financial activities, including budgeting, forecasting, and financial reporting to ensure transparency and accountability.
• Student Financial Services: Handle tuition fee collections, refunds, and financial aid documentation, ensuring timely and accurate processing.
• Vendor and Procurement Management: Manage relationships with vendors, negotiate contracts, and ensure cost-effective procurement of goods and services.
• Compliance and Audits: Ensure adherence to local financial regulations and prepare for internal and external audits.
• Administrative Leadership: Provide administrative support to the leadership team, including preparing reports, managing correspondence, and coordinating meetings.
• Technology Integration: Utilize ICT tools and software to enhance financial and administrative efficiency, aligning with the academy’s tech-driven environment.

Qualifications

• Diploma or degree in Accounting, Finance, Business Administration, or a related field
• Proven experience in bookkeeping and office administration
• Proficiency in accounting software (e.g., QuickBooks) and MS Office Suite
• Strong attention to detail, integrity, and discretion
• Excellent organizational, multitasking, and time management skills
• Knowledge of ICT environments or educational institutions is a plus

What We Offer

• Competitive salary and benefits
• A stimulating workplace that encourages learning and growth
• The opportunity to contribute to an impactful ICT education mission
• Supportive team and professional development opportunities