Reports to (Job Title) Finance Manager

Legal Entity Asili Farms Masindi Ltd

Department Finance

Location Kigumba, Kiryandongo

Country Uganda

PURPOSE OF THE JOB

To ensure accurate and timely recording of financial transactions, manage statutory compliance, maintain up-to-date accounts payable and petty cash records, support audits, and facilitate efficient financial operations at both head office and field locations. The Accountant plays a critical role in maintaining the integrity and transparency of the organization’s financial systems and processes.

MAIN RESPONSIBILITIES

RESPONSIBILITIES UNIQUE TO THE ROLE

• Conduct Month-End Stock Counts at Sites: Coordinate and participate in physical stock counts across designated sites; reconcile physical counts with system records and report variances to the Finance Manager.
•  Petty Cash Administration and Posting: Manage petty cash for both head office and field sites; ensure all expenditures are properly approved, documented, and posted in the accounting system.
• Accounts Payable Management: Receive, verify, and post supplier invoices; prepare payment schedules and ensure timely payment processing while maintaining accurate records and reconciliations.
• Posting of EFRIS-Compliant Vendor Invoices: Ensure all vendor invoices that fall under URA's EFRIS system are accurately posted in compliance with tax regulations.
• Weekly Petty Cash Reconciliations: Reconcile all petty cash balances weekly, flag and resolve any discrepancies, and ensure replenishments are requested timely manner.
• Customer Invoicing, PFIs, and Sales Orders: Support the preparation and posting of customer invoices, pro forma invoices, and sales orders; follow up on collections and address customer invoice queries.
• Filing of Taxes and Statutory Deductions: Prepare and file monthly VAT, PAYE, NSSF, and other statutory obligations in compliance with regulatory deadlines. Maintain accurate documentation for all filings.
• Posting Casual Labor Transactions: Accurately post-approved casual worker payroll data to ensure proper classification and processing in the accounting system.
• Monthly Intercompany Transactions: Post and reconcile intercompany transactions as per internal accounting guidelines; coordinate with group entities to ensure alignment and accuracy.
• Audit Support: Prepare audit schedules, provide required documentation, and respond to internal and external auditor queries. Support the implementation of audit recommendations.
• Ad-hoc tasks: Any other tasks as may be assigned from time to time.

REQUIREMENTS

Qualifications

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. CPA, ACCA, or equivalent qualification (completed or in advanced stages).

Experience

Minimum of 3 years of relevant experience in a similar role. Experience working with financial ERPs or accounting software (e.g., QuickBooks, SAP, Tally, Odoo).

Business Understanding / Knowledge

• Strong understanding of accounting principles and statutory compliance in Uganda.
• Working knowledge of URA systems, including EFRIS, is highly desirable.
• Strong attention to detail and accuracy.
• Ability to analyze financial data and prepare reports.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• High level of integrity and confidentiality.
• Ability to work under pressure and meet tight deadlines.
• Proactive and solution-oriented mindset.

WORK CONDITIONS

• Office-based with frequent field visits to operational sites.
• Occasional extended working hours during month-end, tax filing deadlines, and audits.
• May require travel to warehouse or stock locations for physical verifications.