DISTINGUISHING FEATURES OF THE CLASS

Incumbents of this position perform routine clerical work in maintaining and checking financial accounts and records requiring substantial part-time operation of equipment with the alpha-numeric keyboard, i.e., typewriters, electronic word processing equipment, CRT and Data Terminals, Personal Computers and printers. A position in this class is characterized by a broad responsibility for the performance of standardized account-keeping practices in maintaining and checking financial accounts and records. Work is routine in nature and as incumbents gain experience on particular assignments and/or unit functions, additional and more complex duties are added. These additional duties, however, do not reach the difficulty or complexity of work associated with the Senior level of this series. Work is reviewed by immediate observation, cross checking or by another step in the account keeping process.

TYPICAL WORK ACTIVITIES

• Maintains various account-keeping records;
• Posts entries to ledgers;
• Reconciles balances of accounts with yearly control accounts and general ledger balances;
• Assists in preparing payrolls, tax and assessment rolls, tax bills, and financial statements;
• Prepares, processes and reviews purchase orders, vouchers, bills, fiscal claims, etc.;
• Performs simple audits such as checking amounts on vouchers against receiving copies of orders;
• Maintains simple cost accounts and cost records:
• May be required to transfer account information to spreadsheets;
• Balances daily journal sheets;
• Prepares and makes bank deposits and checks against bank statements;
• May be required to disburse petty cash funds and process service orders to replenish petty cash;
• Operates calculating, check writing and other office machines;
• Types or inputs receipts, payrolls, requisitions, vouchers and other materials from copy or rough drafts using equipment with the alpha-numeric keyboard, i.e. typewriters, electronic word processing equipment, personal computers, etc.
• Assists in the preparation of budget requests and maintains inventory records;
• Assists in the preparation of periodic reports for management and control purposes;
• Maintains and updates employee payroll and paid leave records;
• May answer phones and deals directly with the general public, vendors or contractors providing information about departmental functions and activities;
• May maintain various clerical reports concerning office activities and functions;
• Inputs billing, file maintenance for miscellaneous charges, data, records and information using computers, CRT and Data Terminals word processors, etc.;
• Performs related work as required.

Full Performance Knowledge, Skills, Abilities And Personal Characteristics

• Working knowledge of office terminology, procedures and equipment;
• Arithmetic Ability;
• Clerical aptitude;
• Payroll compilation and account-keeping practices and principles;
• Ability to understand and interpret written, statistical and tabular material;
• Ability to type accurately at 35 wpm.
• Ability to follow directions/instructions; High degree of accuracy;
• Ability to be trained in the operation of personal computers and other computer terminals;
• Physical condition commensurate with the duties of the position.

MINIMUM QUALIFICATIONS

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Continuous and permanent status in any city department for one year as a Clerk, Junior Data Control Clerk, Junior Traffic Clerk, Stenographer or Typist.