JOB DETAILS:

Background information about the job or company

CEFROHT is seeking a Resident Administrator for the African Institute on Agriculture, Food Law, Policy, and Nutrition Research. This role is crucial for providing administrative, operational, and institutional support to ensure the efficient day-to-day management of the Institute’s research, training, and outreach functions. The Resident Administrator will oversee all operations and administrative aspects of the Institute as a center of excellence and facilitate the rollout of academic and professional training programs.

Responsibilities or duties

The Resident Administrator will be responsible for:

• Coordinating and managing the day-to-day administrative operations of the Institute.
• Providing administrative support to research programs in food policy, food law, and nutrition.
• Supporting planning, organization, and implementation of training, workshops, and academic courses.
• Managing office systems, including records, documentation, and correspondence.
• Coordinating logistics for meetings, field activities, and institutional events.
• Supporting financial administration, including budgeting, procurement, and expenditure tracking in coordination with finance staff.
• Maintaining institutional databases, research records, and knowledge management systems.
• Facilitating communication and coordination with partners, stakeholders, and collaborators.
• Supporting development and implementation of institutional policies, procedures, and operational guidelines.
• Assisting in human resource administration, including staff coordination, onboarding, and performance tracking.
• Contributing to proposal development, reporting, and documentation of institutional activities.
• Overseeing facilities management and ensuring the availability of necessary office resources and equipment.
• Supporting the development and coordination of academic programs, including student administration and course logistics.
• Ensuring compliance with organizational, legal, and regulatory requirements.
• Assisting in organizing public engagement activities, conferences, and policy dialogue.

Qualifications or requirements

Essential Competencies:

• Professionalism
• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example
• Teamwork

Functional competencies:

• Excellent communication skills. Communicates sensitively, effectively, and creatively across different constituencies.
• Demonstrates very good understanding of and experience in communications and outreach/advocacy.
• Proven networking skills and ability to generate interest in the institute’s mandate.
• Strong initiative-taker.
• Very effective at multi-tasking.
• Focuses on impact and results for the client.
• Interacts effectively with all levels of the organization, including senior management.
• Consistently approaches work with energy and a positive, constructive attitude.
• Identifies opportunities and builds strong relationships with clients and partners.
• Demonstrates exceptional ability to remain calm, in control, and good humored even under pressure and tight deadlines.

Experience needed

A minimum of five (5) years of experience in research and training institutions’ administration, operations, or institutional management. Experience working in a research institution and academic setting is highly desirable. Demonstrated experience in office management, logistics, and organizational systems.

Any other provided details

The position reports to the Director / Head of Institute.

Send your Application to info@cefroht.org