Job Title: Administrative Assistant
Reports to: Director of Research
Salary Scale: UR6 Admin
Age limit: Not more than 40 years

Job Purpose:To provide administrative and secretarial support for a proper office environment

Specific Duties and Responsibilities

1. Draft correspondence, scheduling appointments, organizing and maintaining files.
2. Respond to telephone inquiries, giving information to callers and routing calls to appropriate officials and also placing outgoing calls.
3. Update the office diary, providing information to callers and visitors, typing letters and reports as well as filing and retrieving documents.
4. Receive official visitors and walk-in customers by ascertaining the nature of business and directing them accordingly.
5. Receive, sorting, recording and distributing mail, general correspondence and documents to appropriate officials.
6. Schedule appointments and screening requests for meetings, synchronizing and updating the Project Coordinator’s appointments.
7. Prepare both local and international itineraries, confirming travel, freight and hotel reservations.
8. Locate and attach appropriate files to correspondence or queries as well as organizing filing and retrieval systems.
9. Oversee the proper maintenance, storage, retrieval of files and documents in order to ensure that they are accessible and secure.

Qualifications

• Applicants should hold a Degree in Office Management and Secretarial studies from a recognised institution OR Degree in Public Administration or Social Sciences plus a diploma in Secretarial Studies.

Tenure: The tenure of office for all positions is a 5-year contract renewable upon satisfactory performance.

Application Procedures:

Interested persons with the above requirements should  download NARO Application Form here. Attach a recent passport photo and fill it in triplicate; attach detailed curriculum vitae with copies of academic certificates and testimonials to the undersigned not later than 5.00 pm on 3rd November 2025

Only shortlisted candidates will be contacted and notified via the NARO website, telephones and e-mail addresses as provided on the application form. Shortlisted candidates will be required to provide certified copies of their Academic Qualifications.

Only applications responding to this advertisement and its attendant timelines will be received.

The Director General, 
National Agricultural Research Organization, 
Plot 11-13, Lugard Avenue,
P.O.Box 295 
Entebbe - Uganda