JOB DETAILS:

Description

The National Organic Agricultural Movement of Uganda (NOGAMU) is hiring an Administration Officer to ensure effective and efficient day-to-day management of administrative, human resource, membership and logistical functions of NOGAMU to support smooth operations and achievement of organizational goals.

Reports to: Head of Finance & Administration

Key Responsibilities

a). Office administration

• • • Ensure smooth running of office operations, utilities, supplies, and services.
    • Maintain records, correspondence, and filing systems (both electronic and physical).
    • Coordinate procurement of office supplies, equipment, and services in line with policies.
    • Ensure safety, security, and proper use of office property and assets.

b). Human Resources & Staff Support

• Maintain updated staff records, leave management, and attendance registers.
• Ensure compliance with HR policies, staff welfare, and health & safety guidelines.

c). Office administration

• Organize meetings, workshops, conferences, and travel logistics.
• Manage office fleet and ensure proper use and maintenance of vehicles.
• Support coordination of field visits and stakeholder engagements.

d). Communication, Membership & Stakeholder Support

• Act as the first point of contact for visitors and inquiries.
• Support internal communications among staff and with stakeholders.
• Provide administrative support to Finance and program teams as needed.

Deliverables / Expected Outputs

• Well-functioning administrative and HR systems.
• Accurate and up-to-date records and reports.
• Efficient logistical support for meetings, events, and field activities.
• Compliance with statutory and policy requirements.
• Timely staff, membership and stakeholder support.

Qualifications & Experience

• Education: Bachelor’s degree in Business Administration, Human Resource Management, Public Administration, or related field.

Experience

• • • At least 1 years’ relevant work experience in administration or HR in an NGO or corporate setting.
    • Knowledge of Uganda’s labor laws and HR best practices.
    • Strong organizational, multitasking, and communication skills.
    • Proficiency in MS Office packages and office management systems.

Duration of Assignment:

The Administration Officer will be engaged for an initial period of 1 year, on a full-time contract basis, renewable subject to performance and availability of funding.

Language Requirements

• Fluency in spoken and written English.
• Local languages.

Key Relationships

• C.E.O
• Head of Advocacy, Communication and Strategic Relations
• Head of Finance & Administration
• Consultants

Send your application & resume/Curriculum Vitae by email to admin@nogamu.org and copy(CC:) to annetnd@gmail.com