JOB DETAILS:

Department: Finance
Section: Stores
Duty Station: Kampala
Line Manager: Procurement & Inventory
Manager Supervises: Stores Assistants

Job Purpose:
The Stores Supervisor is responsible for establishing a centralized control function that enforces inventory governance protocols, optimizes materials planning and forecasting, standardizes documentation practices, and implements structured methodologies for the company, classification, and traceability of critical inputs, consumables and other materials across the supply chain lifecycle.

Key Responsibilities
• Implement inventory control systems to monitor stock levels, reorder thresholds, and stock movement
• Conduct regular physical stock counts and reconcile discrepancies with system records.
• Collaborate with procurement team to forecast material requirements based on usage trends, seasonal cycles, and operational schedules.
• Maintain an efficient store layout to enable quick access, minimize handling time, and reduce the risk of errors or damage.
• Implement proper binning, labelling, and zoning systems.
• Ensure accurate, consistent and timely documentation of all materials received, stored, issued, and returned.
• Prepare regular reports on product health and any concerns related to materials held.
• Oversee and authorize the issuance of items based on approved requisitions.
• Implement controlled access procedures, especially for high-value or regulated materials.
• Communicate stock status, urgent material needs, and delivery timelines promptly to relevant departments.
• Participate in weekly material control operations procurement planning meetings where material planning is discussed.
• Monitor and report on usage patterns that suggest inefficiencies, pilferage, or misuse.
• Supervise the stores Officer duties and ensure efficiency

Minimum Qualification Requirements:
Related Minimum Experience:
• Bachelor’s’ degree in Procurement, Logistics, Supply chain management, or any other relevant field
• Analytical and logical abilities, with a high attention to details
• Minimum relevant experience of 3-years
• Excellent computer skills with advanced excel skills.
• Working knowledge of ERP software is an advantage.

Competencies/Skills Required:
• Inventory and Stock Management
• Logistics and Transport Coordination
• Organizational and Planning Skills
• Communication and Interdepartmental Liaison
• IT and Inventory Software Proficiency
• Supervisory and Team Management Skills
• Compliance and Safety Awareness
• Analytical and Reporting Skills

Interested candidates who meet the above requirements are invited to submit their applications to hr@ranchersfinest.net

Only shortlisted candidates will be contacted.