JOB DETAILS:

Sable International is hiring an Administrative Assistant to provide vital support to the Study Abroad team by assisting in managing the day-to-day operations of the office and ensuring the smooth running of all administrative functions. Responsibilities include welcoming and assisting visitors, coordinating travel arrangements, managing communications, and overseeing general office tasks. This role contributes to creating a well-organised, professional, and positive working environment that enables the team to operate efficiently.

Please note: We are looking for the successful candidate to begin at the end of October 2025, to ensure a smooth transition and onboarding process.

You’re perfect for this position if you:

• • Have strong administrative and organisational skills, with the ability to handle basic budgeting and expense reconciliation
  • Are proficient in Microsoft Office or similar software
  • Communicate clearly and professionally via phone and email
  • Bring experience in office administration, facilities coordination or supporting a study-abroad or travel-focused team (a plus)
  • Are professional, approachable and customer-service oriented
  • Are detail-oriented, able to multitask and comfortable managing competing priorities
  • Are proactive, resourceful and able to work both independently and collaboratively
  • Are reliable and exercise discretion when handling confidential information

Your role and responsibilities:

Among other tasks, your main responsibilities will include:

• Greeting and assisting visitors, ensuring a welcoming experience
• Managing scheduling, booking appointments and preventing conflicts
• Arranging travel, including flights, transportation, hotels and restaurants as needed
• Screening phone calls and routing inquiries to the appropriate departments or individuals
• Generating reports, transcribing meeting minutes, conducting research and preparing presentations
• Maintaining professional communication via telephone and email
• Liaising with suppliers, managing office supplies and maintaining vendor contact lists
• Coordinating logistics with external vendors and managing expense reports
• Supporting budgeting, bookkeeping, payroll processing and government filings as required
• Supervising cleaning staff and ensuring the office remains organised and maintained
• Coordinating office space planning, maintenance, renovations and repairs with vendors
• Performing asset audits and maintaining accurate records
• Managing inventory for employee devices, including shipping, tracking and distribution
• Supporting new hire onboarding processes