JOB DETAILS:

As the Administration, Logistics and Finance Officer, you will be responsible for ensuring the efficient management of administrative tasks, logistics operations, and financial processes. Under the direction of the Office Manager, you will play a critical role in supporting the daily functioning of the PMI Evolve Uganda Project Office in Tororo through coordination of office management, procurement, asset management, financial record-keeping (including petty cash) and logistics planning.

Project Description

The U.S. President’s Malaria Initiative (PMI) Evolve Project, awarded to Abt Global in December 2022, supports national malaria programs with the planning, implementation, and monitoring of vector control interventions, including insecticide-treated nets (ITNs), indoor residual spraying (IRS), and essential entomological monitoring required to make vector control decisions.

Core Responsibilities

Administration

• Manage office supplies, equipment, and utilities to ensure a well-functioning workspace.
• Maintain up-to-date records including staff files, contracts, and leave schedules.
• Oversee administrative support to staff including travel arrangements and meeting logistics.
• Ensure compliance with internal policies and local regulations.
• Receive and direct official visitors to relevant offices

Logistics and Procurement

• Coordinate procurement processes, ensuring value for money and adherence to internal and donor procurement policies and procedures.
• Manage inventory and asset registers, including tagging and tracking of equipment.
• Organize and track shipments, deliveries, and transportation for staff or goods.
• Liaise with suppliers, vendors, and service providers.
• Assist the Admin Officer in coordination of vehicle movements

Finance

• Assist with day-to-day bookkeeping and financial transactions, ensuring accuracy, timeliness, and compliance with organizational policies.
• Prepare and maintain payment authorization forms, vouchers, receipts, and other financial records in accordance with financial guidelines.
• Maintain and reconcile petty cash records for the Tororo office, ensuring proper documentation and timely replenishments.
• Ensure all payment requests, accountabilities, and mobile money transactions are supported by complete and authentic documentation prior to processing.
• Collaborate closely with the accountant to support monthly, quarterly, and annual financial reporting, as well as ensuring audit readiness.
• Promptly escalate any major financial discrepancies or risks to the Senior Management Team (SMT) for resolution.
• Monitor and support the implementation of internal financial controls and recommend improvements where necessary.
• Support staff in understanding and complying with financial policies, including expense reporting, cash handling, and procurement procedures.
• Assist in the preparation of activity budgets and financial forecasts as required.
• Participate in internal and external audits by providing required financial documentation and clarifications.
• Maintain confidentiality and security of financial information at all times.
• Perform any other duties that may be assigned by the supervisor in line with the role.

What We Value

• Bachelor’s degree in Business Administration, Finance, Logistics, or a related field.
• 2–4 years of relevant experience in a similar role.
• Knowledge of financial systems, procurement, and administrative procedures.
• Proficiency in MS Office Suite and accounting software (e.g., QuickBooks, SAP).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.

What We Offer

We foster an environment where you can Thrive Your Way. Our innovative total rewards programs are designed to help balance your work and personal life. The approach toward your wellbeing centers around comprehensive benefits and professional development.

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.