JOB DETAILS:

Job Description

To provide secretarial services and office managerial services

Duties, Roles and Responsibilities

1. Taking dictation accurately, transcribing it and typing drafts;
2. Preparing reports, presentations and minutes;
3. Identifying, managing and operating office facilities, equipment and machines;
4. Preparing responses to routine correspondence and disseminate information appropriately;
5. Ensuring security of records, documents and equipment in assigned offices;
6. Drawing up and monitoring programs, activities and appointments;
7. Receiving and attending to visitors and clients;
8. Receiving and dispatching documents; and 9) Maintaining and accounting for office imprest

Qualifications, Education and Competencies

a) Academic Qualifications:

A Honor’s Bachelor’s Degree in Secretarial Studies or Bachelor’s Degree in Information and Office Management or equivalent qualifications from a recognized awarding Institution.

b) Work Experience Nil

c) Key Competencies

i. Technical

• Shorthand Skills
• Records and Information Management
• Information and Communication Technology

ii) Behavioral

• Effective Communication
• Ethics and Integrity
• Public Relations and Customer Care
• Results orientation
• Time management
• Flexibility
• Confidentiality