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Office Assistant

at GiveDirectly
Location Kampala, Uganda
Date Posted April 16, 2025
Category Management
NGO
Job Type Contract
Currency UGX

Description

JOB DETAILS:

Location: Kampala

Reports to: Office and Procurement Assistant

Job Summary:

The Office Assistant will provide day-to-day administrative and clerical support for the smooth operation of our office.

Key Responsibilities:

  • Provide general administrative and clerical support, including mailing, scanning, photocopying, and binding documents.
  • Maintain both electronic and physical filing systems of administrative documents for easy retrieval and confidentiality.
  • Prepare routine reports and support with data entry tasks when needed.
  • Greet visitors and ensure they are properly attended to or directed.
  • Support daily office operations and administrative tasks.
  • Set up meeting rooms and prepare materials for meetings and presentations.
  • Maintain office supplies and equipment, ensuring that stock levels are monitored and replenished as necessary.
  • Coordinate office maintenance, cleaning, garbage collection, and repair schedules.
  • Assist with organizing and executing staff happy hours, quarterly events, and internal team engagements.
  • Run office errands as required.
  • Provide support to clients and vendors courteously and professionally.
  • Work closely with other team members and departments to ensure smooth office operations.
  • Coordinate travel arrangements and prepare itineraries if needed.
  • Assist with special projects and ad-hoc tasks as assigned by management.

Qualifications and Skills:

  • Diploma in Business AdministrationSecretarial Studies, or Office Management.
  • Minimum of 1 year experience in a similar administrative or office support role.
  • Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • Excellent written and verbal communication skills.
  • Highly organized with strong attention to detail.
  • Ability to multitask and prioritize tasks efficiently.
  • Friendly, professional demeanor with excellent interpersonal skills.
  • Able to work independently and as part of a team.

Working Conditions:

  • Standard office hours (Monday to Friday). This is not a remote office. It is an office based role.
  • Occasionally required to support after-hours at events or urgent office matters and field work.
  • Fast-paced work environment requiring flexibility and adaptability.

Compensation:

At GiveDirectly, we strive to pay our employees generously and equitably. We use an accredited third-party salary aggregator to ensure that staff’s total compensation package (base compensation + bonus) falls within the 75th percentile of similar roles, at similar organizations. We also have a no-negotiation policy to ensure we are paying staff equitably across roles. The annual gross salary for this role is Ugx. 12,000,000 (monthly gross salary is Ugx. 1,000,000).

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