JOB DETAILS:
About Incast (U) Limited
About INCAST (U) LIMITED - INCAST (U) LIMITED is a leading engineering firm in Uganda, dedicated to delivering reliable and high-quality engineering solutions across the energy, infrastructure, and water engineering sectors. Our mission is to provide innovative services guided by national and international standards, emphasizing safety, integrity, and customer satisfaction. At INCAST, we foster a fast-paced, results-oriented, and innovative company culture where every team member plays a crucial role in enhancing our operational processes.

Role Overview
We are seeking a dynamic and detail-oriented Administrator to join our team. This full-time position is pivotal in ensuring smooth administrative operations within our hybrid work environment. The ideal candidate will work closely with the Technical Director and a team of four, helping us maintain our commitment to excellence and efficiency.

Position Details
- Employment Type: Full-time - Location: Ntinda - Work Arrangement: Hybrid - Reporting Structure: Reports to the Technical Director

Key Responsibilities
1. Manage and maintain executives' schedules. 2. Prepare invoices, reports, memos, letters, financial statements, and other documents using various software. 3. Coordinate and direct office services, including records management, departmental finances, and housekeeping. 4. Answer phone calls, direct calls to appropriate parties, or take messages. 5. Prepare responses to routine inquiries in correspondence. 6. Perform general office duties like ordering supplies and maintaining records management databases.

Requirements
Essential Qualifications
- Education: Post-secondary diploma in Civil, Water, Electrical Engineering, or related fields.
- Experience: 1-2 years in an administrative role.
- Required Skills: Service Orientation, Critical Thinking, Time Management, Active Learning, Judgment and Decision Making.
- Technical Knowledge: Proficient in MS Word, MS Excel, MS PowerPoint, Google Calendar, Google Meet, Zoom, and Teams.
- Language Proficiency: Fluent in English.

Preferred Qualifications
Preferred Responsibilities:
- Open, sort, and distribute incoming correspondence.
- Prepare agendas and coordinate catering for meetings.
- Conduct research and compile data for presentations. Preferred Skills:
- Active Listening - Coordination
- Monitoring Preferred Knowledge Areas:
- Customer and Personal Service.

Why come to INCAST (U) LIMITED
At INCAST, we believe in supporting our employees. While specific benefits details cannot be displayed, we offer a range of benefits such as retirement plans, paid sick leave, professional development opportunities, parental leave, transportation, and free lunch.