JOB DETAILS:
Roles & Responsibilities
1. Recruitment support; 

• Make copies of Adverts run and file them accordingly;
• Upload application documents to the recruitment folder;
• Printing off applications when needed;
• Invite candidates for interviews;
• Preparing interview packages; and,
• Send out regrets to unsuccessful candidates.

2. Verification of academic documents;
• Carry out verification of academic transcripts with the issuing institutions for new staff in
a timely manner and ensure they are filed appropriately

3. Filing;
• File all recruitment documents upon completion of any recruitment process;
• Help in retrieving documents as requested;
• Support the filing of other departmental records;
• Receive, sort and dispatch mail that comes to the department; and,
• Update tracker tools daily.

4. Performance Management;
• Work with the HR in charge of performance management to arrange induction trainings
for all new staff;
• File all job descriptions, objectives and appraisal documents for all staff as provided by the supervisor;
• Receive appraisal forms and submit them to the supervisor to pick relevant information;
and,
• Update the training needs tracker tool with trainings stated in the appraisal tools.

5. Contract and Exit management; -
• Support contracts issuance and follow up with staff to submit signed off contracts timely;
• Draft out notices of contract termination in alignment to the project end dates;
• Support staff with the exit procedures; and,
• File off staff exit forms upon submission to the HR Office.

6. Secretarial support
• Draft out letters of undertaking for the staff as requested;
• As advised, prepare and scan provided documents and file original copies;

• Ensure confidentiality of departmental information all times; and,

• Provide any other support as may be required by the department or as advised by the
supervisor.

Person Specification
• Bachelor’s degree in Industrial/Organizational Psychology, Human Resource, Social
Sciences, Arts or any other relevant field;
• Additional training in Human resource management;
• At least 2 years post training experience working in a busy HR environment in an
international or research organisation;
• Knowledge and experience working with MS Dynamics Navision;
• Knowledge and experience working with HRMIS;
• Knowledge and experience working with REDCAP;
• Should possess Ms Office packages;
• People skills;
• Personal integrity;
• Emotional resourcefulness;
• Reliable and Flexible; and,
• Result oriented.

The applications should be addressed to:
The Head of Human Resources,
MRC/ UVRI and LSHTM Uganda Research Unit,
P.O. Box, 49, Entebbe,
Uganda