Job Category: Programmes and Administration

Department/Group: Administration

Job Code: PO-Health

Location: Yumbe Field Office - LUCM

Travel: YES

Position Type: Full Time

Reportees: None

Reports To: Project Manager - LUCM

Stakeholder relationships

Internal: 

• Admin Team
• Operations Team
• Teaching Team

External:

• Beneficiaries
• Partners etc.

Job Purpose:

To maintain compliance with set service standards, rules (regulations), and procedures and to offer technical guidance on the Music for Health Inclusion project.

Key Result Areas Roles and responsibilities

1. Planning & Budgeting

• Develop and periodically review the monthly and quarterly operational plans and budgets for effective implementation;
• Develop and implement annual work plans and strategic plans of the project;
• Prepare budgets and submit them for approval as regards to the project;

2. Partnerships &Resource mobilisation

• Identify and establish key partners;
• Maintains partner relationships and advises management on exists;
• Initiate, develop and nurture cordial relations with relevant government agencies both at District and sub-county levels, partners, vendors, neighbours, community leaders and the wider stakeholder fraternity;
• Represent the organization at relevant events and forums to ensure BfA is acknowledged as a legitimate partner/actor;
• Support in the presentation of specific reports for updating donors and sponsors;
• Update the Project manager on any new data trends that could be useful in telling a fundraising story;

3. Program management

• Vet and verify all Healthcare Ambassadors and other programme beneficiaries;
• Vet and Verify vendors, suppliers and service providers and ensure that items especially those issued to beneficiaries meet the quality and safety thresholds;
• Ensure safe use of equipment;
• Contribute to the design of the interventions and development of tools with adequate consultation and participation of staff and other key stakeholders at all stages of implementation of the project;
• Research and design Training Kits for the Healthcare Ambassadors programmes and ensure that they include the three elements of the project that is; Mental Health, Menstrual Hygiene and Hand Washing;
• Attend the weekly departmental meetings to update the team on operations

4. Performance Management

• Ensure efficient utilization and timely accountability of funds and other resources allocated for the project activities by company policies;
• Maintain a system for capturing, documenting, and disseminating experiences, achievements, lessons learnt and best practices to stakeholders while maintaining records for accountability purposes;
• Identify and participate in operational research related to the project;
• Ensure Healthcare Ambassadors clubs and related activities are taking place as per schedule. While coordinating activities of the clubs, the PO must ensure age sensitivity to the information disseminated;

5. Monitoring & Evaluation

• Ensure all M&E materials needed for the project are available for timely use;
• Supervise regular data collection and ensure the quality of the data through random verifications and validations;
• Support coordination of surveys, focus groups, and semi-structured interviews and other periodic programme and project evaluations;

6. Learning & Development

• Assist co-workers in understanding and implementing activities of the project;
• Research and find affordable online or local learning opportunities and networks to build the capacity of the beneficiaries;
• Plan for and conduct training for beneficiaries and other community members engaged in the project;
• Support in the collection or compilation of success stories, good practices, and case studies;
• Review the project M&E data and advise the team on implementation lessons and best practices.;
• Share and disseminate knowledge and experience to improve the programme;

7. Compliance & Reporting

• To always adhere to the organization’s code of conduct and exhibit professionalism;
• Be responsible for ensuring compliance with local, district and national requirements, both legal and relational about the project;
• Prepare and submit quality and timely reports to stakeholders as per programme requirements and the monitoring & evaluation plan.
• Submit periodic reports as per requirements/projects; Perform any other duties as may be assigned by Management from time to time.

Key Performance Indicators (KPIs):

• % of internal controls in place and implemented in administration
• % of needs-based plan funded
• Timely preparation of reports
• % of work plan vs Actual
• % of implemented evaluation recommendations
• Quality of partnerships/ stakeholder relations

Experience & Qualification:

• At least three (3) years of relevant work experience
• A bachelor’s Degree in any relevant field from a recognized University/ Institution

Job Personal Specifications and Desired Competencies:

• Excellent analysis and communication skills;
• Ability to collaborate with a multi-department team;
• Computer literacy;
• Interpersonal and Communication skills;
• Willingness to learn;
• Ability to adapt to changes;
• Human relations skills;