Location: Kampala

Job Type: Full-time contract

Key Responsibilities:

• Administrative Support: Manage and schedule appointments, meetings, and travel arrangements for senior executives or department heads.
• Communication: Handle incoming calls, emails, and correspondence. Act as the first point of contact for internal and external communications.
• Document Management: Prepare, edit, and proofread correspondence, reports, and presentations. Maintain files and records in both digital and physical formats.
• Office Organization: Ensure the smooth operation of office supplies, equipment, and facilities. Order and maintain office supplies.
• Meeting Coordination: arrange meeting logistics, prepare agendas, and take meeting minutes as needed.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.

Qualifications:

• High school diploma or equivalent; additional certification in office administration is a plus.
• Experience as a Secretary or Administrative Assistant (2+ years).
• Strong proficiency in office software (Microsoft Office Suite, Google Workspace).
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Ability to prioritize tasks and work independently with minimal supervision.
• Detail-oriented with excellent time management skills.
• Familiarity with office management systems and procedures.
• Knowledge of basic accounting and finance-related tasks (e.g., invoicing, expense reporting