JOB DETAILS:
Purpose of the Role
The position holder will coordinate finance, administration and procurement-related activities for CABI in Uganda.

What You’ll Do
• Oversee day-to-day financial and administration operations, including payments, petty cash, and bank transfers.
• Act as one of the bank agents for the organization, additionally collaborate with the finance team in the regional center office to optimize banking processes and reduce transaction costs.

• Maintain accurate financial records and ensure compliance with relevant accounting standards and organizational policies.
• Assisting in the administration of the country’s statutory requirements.

• Pay close attention to financial liquidity, forecasting cash flow, requesting for adequate floats from the Africa regional office and ensuring timely payments.

• Manage the payment process for suppliers, ensuring accuracy, timeliness, and compliance with contractual agreements, working closely with the procurement team to validate invoices, verify receipts, and reconcile vendor accounts.

• Prepare payment vouchers and cheques and/or initiate payments in the online banking platform and circulate for authorization from signatories as per bank mandate.
• Administration of petty cash including withdrawal from bank, disbursement to and receiving cash from staff for project and office operation activities and conducting daily cash counts and reconciliation.

• Post source documents in the accounting system and file electronic copies in shared file, for reconciliation and audit.
• Issue and reconcile staff travel advances, ensuring compliance with travel policies and accurate record-keeping.

• Review of expense and partner expense claims, accountabilities for authorization by budget holders/line managers and preparing journals for authorization before posting into the system.
• Support in the day-to-day administrative tasks to ensure the smooth operation of the office.
• Ensure reasonable utilization of all office stocks and secure insurance for all registered assets.

• Support in organizing meetings, workshops, and events, including logistics, scheduling, and coordination.
• Assist in maintaining a filing system for administrative and financial documents.
• Collaborate with other departments to streamline financial & administrative processes and enhance overall efficiency.

• In consultation with the Procurement Officer, ensure compliance with regulatory requirements and ethical standards relating to procurement of goods, services, and works.
• Closely collaborate with the Project lead and the procurement team, to ensure that all project procurement needs are managed efficiently while keeping appropriate procurement request timelines.
• Working with the procurement team, support annual procurement planning.
• Ensure three-way matching of documents is submitted to the procurement team to facilitate payments to vendors and completeness of the procurement process.
• Identify opportunities for continual improvement in services and value for money through data analysis and market insights.
• Prepare reports on purchasing activities, cost savings, and supplier performance.

Education & Qualifications
• Bachelor’s degree in finance, Accounting, Supply chain, Business Administration, or related field.
• Professional qualification in accounting and procurement.
• Minimum 5 years’ experience in a similar role.
• Familiarity with relevant financial and procurement software and tools.

Knowledge & Skills
• Knowledge of accounting principles, budgeting, procurement processes, banking operations, and supplier management.
• Excellent organizational and time-management skills.
• Strong analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Proficient in Microsoft Office Suite and financial software.

Personal Characteristics
• Self-motivated, adaptable, well-organized and able to work with minimal supervision.

• Ability to prioritize among multiple competing requests.
• Results focus on work planning, execution of tasks, and reporting.
• Strategic focus, corporate orientation, creative and innovative in approaching assigned duties.
• Unquestionable Integrity.
• Ability to work independently and collaboratively in a team.
• Ability to manage workload and meet deadlines.
• Capacity to build effective relationships with programme stakeholders.
• Ability to work with people from diverse nationalities.

ROLE DETAILS:
• Grade: HAY Band 3
• Reporting to: Finance Manager
• Direct reports: None
• Key peer group: Administration Officers, Finance Officers

WHAT WE OFFER:
• 30 days annual leave allowance.
• 10% employer pension scheme contribution.
• Life assurance.
• Flexible working options including family-friendly policies.
• Career development opportunities to “grow with CABI”, including internal promotions, mentoring, and Development Bursary to visit another CABI centre.
• An Employee Assistance Programme and full calendar of health and well-being initiatives.
• Long Service Awards.
• Employee Recognition Scheme.
• Personal Accident and Business Travel Insurance.
• Medical Insurance Scheme.

EQUAL OPPORTUNITIES:
We are a thriving international organisation attracting a diverse range of talented people from around the world. Our staff currently comprises over 30 nationalities, and as an equal opportunities employer, we welcome applications from candidates irrespective of age, gender, race, colour, nationality, ethnic or national origin, disability, religion, sexual orientation, or marital status. No applicant will be disadvantaged by conditions which cannot be shown to be justified, and selection will be based on merit.

NOTE:
This job description is not intended to be exhaustive. It is expected that the post holder and CABI will adopt a flexible attitude and accept that the duties may have to be varied according to circumstances, in particular changing corporate requirements, and individual development needs.

To apply, please submit your CV and a cover letter via our online recruitment portal at www.cabi.org/careers .
Visit us on LinkedIn to find out more about working at CABI.