Reports To: Manager Administration & Procurement

Interacts/Interfaces with:

Internal: 

Head of Departments

Branch managers

Contract Committee

External:

Suppliers and Contractors

Job Purpose

Develop and implement procurement strategies, ensure client acquisition of goods and services, and manage supplier relationships.

Responsibilities

• Develop and implement procurement strategies aligned with the bank’s goals and objectives.
• Manage the end-to-end procurement process, including requisition, sourcing, purchasing, and receiving.
• Conduct market analysis to identify procurement trends, opportunities, and potential risks.
• Monitor contract performance and compliance, addressing any deviations or issues.
• Analyse procurement spending and identify cost savings and process improvement opportunities.
• Implement risk management practices to mitigate procurement-related risks and maintain ethical standards.
• Coordinate with the legal department to draft Service Level Agreements to execute with providers of outsourced services.
• Prepare the Local Purchase Order(s) for the approved providers of outsourced services and present them to the line manager for approval.
• Maintain an updated list of approved pre-qualified service providers and copies of all contracts with providers of outsourced services/arrangements.
• Initiate the performance evaluation exercise of all providers of outsourced services with user departments to ensure quality service delivery.
• Ensure that a needs assessment is conducted before purchasing capital items.
• Prepare the annual procurement plan for review and approval by the Procurement Committee.
• Prepare payment requests for approval by executive management.
• Guide the user departments on procurement/outsourcing requirements.
• Guide staff on all individual procurement and disposal methods and practices.
• Prepare procurement documentation such as Requests for Quotations (RFQs), Requests for Proposals (RFPs), and tenders.
• Schedule Contracts Committee meetings.

Person Specification

Education&Training

• Bachelor’s degree in business administration, Management, Procurement, or a related field.
• Professional certification CIPS/CPM is an added advantage.

Skills & Experience

• At least 2 years of working experience in a procurement role, preferably in a financial institution.
• Experience in both corporate and operational aspects of procurement.
• Experience in managing l large procurement initiatives.
• Expertise in drafting, negotiating, and managing contracts and (SLAs).
• Knowledge of ethical procurement practices.

Behavioural Competencies

• Proficiency in drafting professional correspondence, reports, and proposals.
• Strong Business analysis and requirement-gathering skills.
• Relationship building and troubleshooting
• Excellent communication and presentation skills.
• Strategic and dynamic thinking.
• Leadership and Change Management skills
• Stakeholder and Relationship Management skills
• High ethical standards and integrity.
• Problem-solving abilities.