PURPOSE OF THE POSITION

Support pharmacy and laboratory purchases and pharmacy service delivery.

KEY PERFORMANCE AREAS:

• Surgical and drug orders
• Laboratory orders

• Pharmacy purchase invoices

• Pharmacy bills from providers

• Stock taking and pre-packing of medicines

• Pro-forma invoices

• Debtor accounts

• Quality parameters

• Correspondence

• Adherence to company policies

Other duties

DUTIES INCLUDES:

• Co-ordinating surgical and drug orders

• Co-ordinating laboratory orders

• Tracking of all pharmacy purchase invoices

• Assist in vetting pharmacy bills

• Assist pharmacy unit with stock take and pre-packing of medicines

• Sending quotations for first aid kits, coverage and training

• Preparing pro-forma invoices

• Perform impromptu pharmacy checks and audits

• Following up on debtors

• Recording of all revenue

• Ensure all pharmacy quality parameters are adhered to.

• Train pharmacy staff.

• Preparing purchase requisition request forms for all the purchases in the department

• Any other duties assigned

KEY PERFORMANCE MEASURES:

• Ensure orders are communicated to the suppliers and delivery of products as per the schedule.

• Ensure all invoices have been submitted for payment within 48 hours of delivery

• Ensure bills are vetted and completed in 48 hours of receipt

• Update drug price changes within 3 days of receiving new price lists

• Ensure reports from the different health centre pharmacies are done by 1st of every month

• Monthly reports relating to pharmacy are ready by 2nd of every month.

• Conduct quarterly training of pharmacy technicians.

• Ensure adherence to all prescribed pharmacy quality parameters.

• Conduct periodic pharmacy audits and implement recommendations in time.

LEVEL OF EDUCATION & EXPERIENCE:

Minimum Diploma in Pharmacy, plus 3 years of appropriate experience in pharmaceuticals operations

ICT competency

OTHER COMPETENCIES:

• Good analytical and people skills.

• Team player

• Pleasant personality and achievement oriented.