Job Title:  Payroll Specialist  

Organisation:Graphic Systems Uganda Limited

Duty Station: Kampala, Uganda

Reports to: Human Resource Manager

Remuneration: Salary is market competitive

About the Company:

Graphic Systems (U) Ltd. is amongst the largest printing & packaging companies in East Africa. The Company was established over 25 years ago. It employs over 350 permanent staff, and an additional 100-150 contract labor. The Company supplies the East African market with large format (indoor & outdoor print advertising material), commercial printing (books, posters, flyers, etc.), industrial printing (labels, cartons), flexible packaging, and garmenting and promotional give away items.  Click the following link to learn more about our company culture: https://graphicsystems-ea.com/our-culture/

Job Summary:   The Payroll Officer will be responsible for the accurate and timely processing of payroll. This role involves managing payroll functions in-relation to accuracy of attendance date, benefits, compensation and ensuring compliance with regulations while addressing employee queries related to the payroll.

Key Duties and Responsibilities:

Payroll Processing:

• Prepare and process payroll on a monthly basis.
• Ensure accuracy in calculating wages, bonuses, overtime, and deductions.

Record Keeping & Data Entry:

• Maintain up-to-date payroll records, including employee records, attendance records, new hire details, terminations and changes in employment statuses.
• Ensure all payroll transactions are recorded accurately.

Time & Attendance Tracking:

• Track employee attendance, hours worked and leave balances to ensure accurate payroll calculations.

Compliance:

• Stay informed about changes in payroll laws and regulations.
• Prepare reports on taxes and submit to Accounts/Finance for filing.

Reporting:

• Assist in the general payroll documentation and reports for management, internal/external purposes.
• Analyze payroll data for discrepancies and trends.

Employee Support:

• Serve as a point of contact for employee inquiries related to payroll, including pay slips, deductions, and tax deductions.
• Provide information to management on payroll policies and procedures.

System Management:

• Assist in maintaining and upgrading payroll software and systems.
• Implement process improvements.

Collaboration:

• Work closely with the HR department to ensure smooth onboarding, off boarding processes including benefits enrollment.
• Manage payroll deductions related to benefits/compensations.
• Assist in resolving any audit findings related to payroll processes.

Training and Development:

• Support training for new employees on payroll processes and systems.
• Stay updated on best practices in payroll management and system enhancements.

Confidentiality:

• Ensure the confidentiality and security of payroll information and employee records.

Key Performance Indicators:

• Timely processing of payroll.
• Number of payments made and processed.
• Number of errors made.
• Number of complaints from employees.

Qualifications, Skills and Experience:

• Qualification: Bachelor’s Degree in Accounting, Finance, HR or a related field.
• Linguistic skills: Fluent in English (Spoken & Written)
• Experience: 4-5 Years’ Experience in Payroll Processing & administration.
• Age: Between 35 – 40 Years
• Residency status: Preferably Ugandan National or holder of Certificate of Residence, but open to Expatriates

Key Skills:

• Strong attention to detail.
• Proficiency in payroll software preferably Endeavour/ERP/SAP.
• Knowledge of Microsoft Excel.
• Knowledge of Labour laws, payroll laws and regulations.
• Excellent communication skills.
• Ability to work under pressure.

If you would like to apply for this employment opportunity, please follow the below process. Submit your CV/resume to jobs@graphicsystems-ea.com

• A shortlist of candidates may then be invited for a second round of assessments.
• Once all assessments have been completed, a shortlist of candidates will be invited for an interview.
• Once the interview process is completed, the selected candidate will be sent an offer letter.