JOB DETAILS:
About Jeeva Consult
Jeeva Consult International is a private consultancy firm that was incorporated in Uganda in 2009. The firm is multidisciplinary/multi-sectoral in nature with superior expertise and advantage that delivers high quality outputs, in time, and within available budget. We work with a wide range of clients who include; International Non-Governmental Organisations, Uganda NGOs, Education Institutions, Donors, Policy Makers as well as Government Departments.

We offer professional services in areas of monitoring and evaluation, project planning and management, policy design and analysis, strategic planning and development, training and capacity building, systems analysis and design, market & social research, developing of M&E Frameworks /systems, capacity development and strengthening to mention but a few.

Over the past eleven (13) years, we have implemented consultancy projects for different clients in Uganda, South Sudan and Somalia specifically in; education (learning outcomes measurement), water sanitation and hygiene (WASH), agriculture / livelihoods, health (SRHR, Mental health, MNCH), governance and human rights, Gender based violence, gender and women development, youth livelihood development, renewable energy and climate change adaptation, food security and resilience, child labour, among others. We have implemented over 50+ consultancy assignments in East Africa. See our website www.jeevaconsult.com for more details. We currently have eleven (11) full-time staff with a compliment of over 50 part-time field staff, over 20 Associate Consultants/Professionals and working with three (3) collaborating partners. The company has expanded and currently operation in 4 other countries of South Sudan, Kenya, Rwanda and Tanzania.

About the Graduate Trainees Programme and Position
Graduate recruitment programmes are becoming increasingly popular across a variety of industries. To thrive in the competitive market, Jeeva Consult needs to move with the times by identifying and providing a golden opportunity to the younger graduates to bring a positive energy into the company as well as providing fresh and innovative approaches to work.

At the helm of its business expansion and growth, Jeeva requires a committed and competent team of persons dedicated to its business objectives. The company has recently expanded its reach in the East African region hence the need to grow its human resource capacity to be able to deliver to its clients.

The company is taking on an initiative through which it recruits and nurtures a team of young graduates who have interest in working in formal companies which later provides them with start-up experience and skills within their fields of study. The young graduate trainees are supported, coached and trained in different aspects. Jeeva is interested in providing an opportunity to interested candidates in the field of procurement, logistics and supply chain management as well as administration who will be provided a platform to put their theory based learning into practice hence emerging as competent and skillful individuals.

Jeeva is seeking to recruit a fresh graduate from university with a ready to grow mindset, selfmotivated, passionate and innovative to join the Graduate Trainee programme. Specifically, for this JD, it requires an individual interested in the areas of administration, procurement, logistics and supply chain management. The Trainee will work for an initial period of 6 months under the direct supervision of the Senior Administration Officer.

Purpose
The Graduate Trainee – Administration and Procurement will offer support to the Administration Department through supporting and performing administration, procurement and logistics roles to facilitate the day-to-day operations of Jeeva Consult International. She/he will be responsible for supporting the coordination of the administration and procurement process working in consultation with the Senior Administration Officer.

Roles and Responsibilities
Under the supervision of the Senior Administrator, the Graduate Trainee – Admin and Procurement attached to the administration department will support on the following roles;
• Support the admin team to organize and manage the day-to-day administration tasks and operations of the company.

• Support the admin team to prepare, draft and share administration budgets and support all administration functions.
• Support the admin team to identify procurement needs and items to include in the procurement budgets.
• Support the admin team to handle supplies and logistics as may be required from time to time in consultation with the Senior Admin.

• Support the admin team to coordinate and correspond with suppliers and service providers as may be tasked or assigned by the Senior Admin.
• Support the admin team to organise and arrange tenders, requests for quotations and bidding documents and ensure that potential suppliers/vendors/service providers are identified to participate in the bidding

• Support the admin team to constitute and compose procurement evaluation teams for specific procurements and participate in the bid evaluation processes.
• Support in pre-qualifying of service providers and ensuring that all service providers/suppliers and vendors who have been approved are duly contracted through the HR and files are opened for them
• Support in preparing payment requests (PRs) for suppliers/vendors/service providers and following up for their payments

• Participating in meetings of the company as may be organised and communicated, trainings, and team-building events
• Perform any other supportive roles which may be assigned from time to time within procurement and logistics section.

Qualifications
• Fresh graduates who recently graduated this year 2024 or awaiting graduation before end of year 2024
• Should have completed or is about obtain a Bachelor’s degree in Administration, Secretarial Studies, Public Administration, Procurement, Supply Chain Management, Business Administration, or relevant academic discipline

• Should have a verified academic transcript or academic temporary testimonial showing the achievements of each course units. Any of the above should be attached to the application • Should present a letter of recommendation from their head of department.
• Should have undertaken internship training hence present an internship report (duly signed by the supervisors)

Desirable
• Should not be above 25 years (attach a copy of national ID)
• Should have good communication skills
• Should be a good team player with strong interpersonal skills
• Should be open and ready to learning new things and concepts
• Should be good computer literate with practical skills in Microsoft office i.e. MS Word and MS Excel, MS Publisher.
• Attach a photocopy of University ID

Compensation
The successful Graduate Trainee will be provided with Meals while at office, transport while on official work and a monthly facilitation allowance.

Interested graduates should submit their applications, (cover letter), updated CV and all the above stated documents. Applications should be addressed to the Human Resource Officer (HRO), Jeeva Consult International Ltd and ONLY sent by email (All documents as attachments in one single PDF document) to recruitment@jeevaconsult.com with a subject line;

“APPLICATION FOR GRADUATE TRAINEE – ADMIN & PROC”

NB: Applications which do not conform to the above specifications will automatically be disqualified. Any application sent past the deadline date and time will automatically be rejected.

Please note that due to high volume of applications, ONLY short-listed candidates will be contacted