JOB DETAILS:
Our client in the Business Innovations space is seeking to hire a young, dynamic Executive Assistant to the CEO. The Executive Assistant role provides administrative and operational support to the Chief Executive Officer.

Primary Duties and Responsibilities
• Work directly with the CEO to support all aspects of his/her daily work routine.
• Serve as a liaison between the CEO, staff and the public. This includes receiving and screening the CEO’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Coordinate work with other Ex-Co staff as needed; play a key role in the coordination of staff efforts both within and outside the Ex-Co
• Provide coordination, monitoring, and communication of projects and programs managed by the CEOs Office .
• Manage the CE Office activities and processes including project planning, intake, prioritization, initiation, execution, and training; as well as in fostering collaboration of end-users and key stakeholders.
• Serve as a primary point of contact between the Office of the CEO, Ex-Co and the Board, including helping to coordinate the work of the different groups and providing administrative support for governance meetings.
• Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
• Assist the CEO in the development of presentations and white papers for internal and external audiences.
• Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Handle printing, mail/overnight packages, copying, filing, and email/messages.
• Compose and prepare letters relating to routine correspondence for the CEO’s signature.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Prepare, reconcile, and submit expense reports.
• Maintain paper and electronic filing systems.
• Maintain confidential and sensitive information.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

Competencies
• A detail-oriented self-starter with prior experience in the financial services industry or with a technology team
• Someone who exhibits sound judgment with the ability to prioritize and make decisions
• Energetic and eager to tackle new projects and ideas
• Comfortable interacting with high-level executives
• A team player capable of cultivating productive working relationships across the firm
• Resourceful, can-do attitude
• Thrives in a fast-paced and ambiguous environment

Skills and Background
• Bachelor’s degree
• Three to five years’ prior experience in supporting a senior executive or team
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Exceptional writing, editing, and proofreading skills
• Excellent organization and time-management skills